We have a small team at our central London office, as well as a back-office which supports our central functions. Our clients deal only with this London team, and are each assigned a Director who will personally oversee their account.
We are happy to manage your transition from your previous accountant, and have a specialist process in place to ensure that this is as quick and easy as possible – just provide us with the details of your previous accountant, and we’ll do the rest.
This can vary from client to client, and we’ll be able to give you specifics of the information you need to supply when we meet you. Generally speaking, we’ll need details of all payments in and all expenses out, as well as information on other sources of income – such as savings and investments. We’re experts on what can and cannot be claimed, so don’t worry – we’ll be able to tell you exactly what information you’ll need to supply!
This varies very much according to your company – we will work closely with you to understand your company’s processes and procedures, and this will help us to establish what documentation we will need from you. Very broadly speaking, you will need to supply us with all your book-keeping documentation. Thanks to our electronic filing system, we will only need this information for a couple of days, and your books will be fully insured whilst on our premises.
Company accounts must be submitted nine months after your year end – so you still have time to engage our services. However, we do advise you to engage an accountant as soon as possible after starting your business, as we can guide you on book-keeping and accounting procedures to ensure that your year end is handled as smoothly as possible.
Our directors have more than 50 years combined experience of dealing with company accounts, and so they are accomplished at getting to grips with even the most complicated accounting systems. We advise you give us a call and speak to one of our Directors, who will be happy to talk through your accounting procedures with you.
Agreements are very flexible, e.g. one or two days every week, monthly, quarterly, half yearly or annually. We will meet the needs of your business.
The majority of our new business stems from recommendations and professional referrals.
You are assured of a dedicated professional service to help make the most of your business.
We will work with you to develop your own in house file which contains all the data you need for processing.
This will typically include bank statements, paid invoices and a listing of cheques written and received. These are typically scanned to us and we work with the soft copies so no hard copies / original documents leave your office.
From that data we are able to process the accounts. This makes sure that the books are up to date.
We can also use this data to go one stage further and produce Up to date accounts for Directors (Management accounts) if required.
This service is very popular and rated very highly by business owners who need this information on a regular basis.
If you do not have a scanner or access to one we can scan your documents before working on them.
We can return scanned documents to the business owners within 24 hours.
- Having access to up-to-date financial information on a timely basis will help you manage your business and plan effectively.
- Other benefits can include: Allowing employees to focus on profit-increasing activities; applying the latest technologies to your accounting process ; reducing errors.
The following can be added at any time:
- Forecasting
- Cash Flows
- Draft Accounts and Statutory Accounts
- VAT returns
- Corporation Tax
- Payroll
- Directors tax returns
- Statutory Accounts
- Expenses and P11D
- Employee benefit plans
We have designed an in-house procedures manual for your use which is free of charge to our clients that is intended to cover the Statutory and Revenue requirements of day to day record keeping.
Online accounts is run by Robinsons, a firm of accountants who have been established in London for over ten years and have had extensive experience.
Both the Inland Revenue and HM Customs & Excise produce leaflets on record-keeping for income, capital gains, corporation and value added tax. In general, they stress the need for businesses to record all transactions and keep all documents relating to them, such as receipts, invoices and bank statements; there are statutory bookkeeping requirements for businesses to keep financial records, and to keep them for particular lengths of time.
Business records for the Inland Revenue tax returns must be kept for at least five years from the latest date for sending a tax return; there is a fine of up to £3,000 for failing to keep proper records. If a business puts paper records onto a computer, it will still need to keep originals, but it does not have to keep a paper record of tax deducted under PAYE.
VAT-registered businesses need to keep business records for HM Customs & Excise for six years. If this creates problems, for example with storage, a business should contact HM Customs & Excise’s National Advice Service (0845 010 9000).
